Experienced Real Estate Executive Assistant
This is a full-time, remote position supporting a high-performing real estate professional and family man. You will function as a right-hand assistant, handling critical administrative tasks across real estate sales, property management, personal scheduling, and family logistics. The ideal candidate is proactive, organized, tech-savvy, and excellent at managing dynamic, fast-paced priorities.
Key responsibilities
Key Responsibilities: Real Estate Administrative Support • Monitor and respond to client emails and inquiries from other agents.
• Maintain and organize transaction files.
• Liaise with a transaction coordinator during contract-to-close phases.
• Schedule showings, inspections, and other appointments as needed.
• Manage CRM updates and communication workflows.
Property Management • Manage seven long-term rental properties (mixture of personal and family-owned).
• Coordinate repair and maintenance requests with vendors.
• Schedule recurring services (e.g., pest control, HVAC maintenance).
• Handle tenant communications and issue resolution.
• Maintain a master schedule and property logbook.
Executive Assistant Duties • Manage and organize the executive’s calendar.
• Prioritize tasks based on availability and urgency.
• Handle communication and follow-ups with various stakeholders.
Personal & Family Assistant Duties • Schedule family appointments (e.g., pediatricians, dentists, dry cleaning).
• Manage online orders including Instacart pickups and deliveries.
• Aid with meal planning
• Assist with household coordination tasks.
• Book personal and family travel, including flights, hotels, itineraries, and check-ins.
Social Media Management (Optional but Preferred) • Create, schedule, and publish content on Facebook and Instagram for real estate brand.
• Engage with followers and manage DMs professionally.
• Provide light branding and copywriting support.
Skills & Qualifications
Qualifications: • Proven experience as an executive assistant, virtual assistant, or in a similar role.
• Strong understanding of real estate workflows is highly preferred.
• Familiarity with property management tasks and systems.
• Excellent English communication skills, both written and verbal.
• Comfortable managing shifting priorities on short notice.
• Tech-savvy (Google Workspace, CRM platforms, scheduling apps).
• Reliable internet connection and quiet work environment.
