Experienced Real Estate Executive Assistant

This is a full-time, remote position supporting a high-performing real estate professional and family man. You will function as a right-hand assistant, handling critical administrative tasks across real estate sales, property management, personal scheduling, and family logistics. The ideal candidate is proactive, organized, tech-savvy, and excellent at managing dynamic, fast-paced priorities.

Key Responsibilities: Real Estate Administrative Support

• Monitor and respond to client emails and inquiries from other agents.

• Maintain and organize transaction files.

• Liaise with a transaction coordinator during contract-to-close phases.

• Schedule showings, inspections, and other appointments as needed.

• Manage CRM updates and communication workflows.

Property Management

• Manage seven long-term rental properties (mixture of personal and family-owned).

• Coordinate repair and maintenance requests with vendors.

• Schedule recurring services (e.g., pest control, HVAC maintenance).

• Handle tenant communications and issue resolution.

• Maintain a master schedule and property logbook.

Executive Assistant Duties

• Manage and organize the executive’s calendar.

• Prioritize tasks based on availability and urgency.

• Handle communication and follow-ups with various stakeholders.

Personal & Family Assistant Duties

• Schedule family appointments (e.g., pediatricians, dentists, dry cleaning).

• Manage online orders including Instacart pickups and deliveries.

• Aid with meal planning

• Assist with household coordination tasks.

• Book personal and family travel, including flights, hotels, itineraries, and check-ins.

Social Media Management (Optional but Preferred)

• Create, schedule, and publish content on Facebook and Instagram for real estate brand.

• Engage with followers and manage DMs professionally.

• Provide light branding and copywriting support.