Fund Administration Specialist
Content + Source + Freshness • 16 Dec 2025 • 95% confidence
Offer value
A role with clear responsibilities in fund administration and a competitive salary, ideal for professionals with financial expertise.
- Competitive salary: $85,000 - $100,000/year
- Stable role in a well-established firm
- Clear requirements and career path
Pros
- Competitive salary range ($85,000 - $100,000/year).
- Strong career prospects in finance and fund management.
- Work with a well-established financial institution.
Cons
- Requires deep knowledge of financial regulations.
- Intense workload during peak financial reporting periods.
- May involve steep learning curve for complex calculations.
Who it's for
Mid-level • On-site in Boston
Good fit
- Experienced finance professionals
- Candidates with a strong understanding of fund structures
- Individuals who thrive in team-oriented environments
Not recommended for
- Entry-level applicants without relevant experience
- Those uncomfortable with detailed financial analysis
- Professionals seeking fully remote roles
Motivation fit
Key skills
About the job
• Responsible for expense accruals and budgeting. Work with internal groups for expense budgeting and expense forecasting.
• Responsible for expense processing, allocations and tracking for mutual funds and ETFs.
• Perform management fee calculations which include complexities such as reimbursements, waivers and recoupments.
• Work closely with service providers to ensure accurate and timely processing.
• Understand accounting entries as they relate to treasury functions.
• Review financial statements for expense-related disclosures. Prepare and review prospectus and SAI expense disclosures.
• Respond to auditor’s treasury related questions during annual audits.
• Responsible for 15(c) board report (in particular fee comparison and fund profitability sections).
• Support board reporting including preparation of board materials as needed.
• Participate in fund launches and liquidations as needed.
• Review of annual and semiannual financial statements, and monthly/quarterly schedule of portfolio holdings for SEC registered funds (mutual funds and ETFs), hedge funds (onshore and offshore), Australian domiciled funds and Irish domiciled funds.
Requirements
- College degree with at least 5 years direct experience
- Strong understanding of various mutual fund and ETF structures
- Excellent attention to detail and analytical skills
- Team player
- Ability to identify and implement process improvements
- Use of professional skepticism when appropriate
- Very strong organizational skills
- Proven ability to prioritize and manage multiple projects simultaneously while working under time constraints
- Proactive and motivated, able to spot needs and willing to step in and help
- Proficient in Excel
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Hard Skills
- expense accruals
- budgeting
- expense processing
- management fee calculations
- financial statement review
- SEC registered funds
- mutual funds
- ETFs
- portfolio holdings
- process improvements
Soft Skills
- attention to detail
- analytical skills
- team player
- organizational skills
- proactive
- motivated
- ability to prioritize
- time management
- professional skepticism
- communication
