Administrative Officer

Within delegated authority, the Administrative Officer may be responsible for the following duties:   Human Resource Management Initiates and coordinates actions covering the entire span of human resource activities, e.g., recruitment, placement, promotion, performance appraisal, vacancies, job classification reviews, separation of staff members, training, etc., ensuring consistency in the application of UN rules and procedures. Provides expert advice with respect to conditions of service.

Responsibilities:

• Reviews post incumbency reports for purposes of vacancy management and staffing table control.
• Leads, oversees and coordinates the preparation and implementation of the work program and budget to ensure compatibility with work priorities and objectives, taking into account the most effective use of resources.   
• Budget and Finance Initiates and conducts studies to improve budget reporting systems and cost-effective utilization of program resources.
• Monitors and controls budgetary allocations through regular reviews; drafts routine and ad hoc outputs; and provides effective monitoring reports and data. Identifies deviations from plans and proposes corrective measures.
• Establishes and maintains a set of sound policies, procedures, standards and tools which are consistent with UN policy and practice in order to ensure proper accounting, financial management and control. 
• General Administration Implements and monitors support services, including procurement of supplies and services; transport, travel and traffic, communications, engineering and information technology support; and provision of local utilities and service requirements.
• Supervises a staff team and/or provide advice to others on human resource administration, financial administration and management information issues and practices to colleagues.
• Produces major/complex reports for management.
• Provides expert guidance and leadership to more junior staff. Performs other related duties as required, e.g., reviews of Secretariat offices and departments at headquarters/missions, operational travel programme, adequacy of departmental space requirements, and technology requirements.
• Collects and analyses data to identify trends or patterns and provide insights through graphs, charts, tables and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting.
• Performs other related work as required.

Requirements:

• Advanced university degree (Master’s degree or equivalent) in business or public administration, finance, accounting, law or related area.
• A first-level university degree in combination with two additional years of qualifying work experience may be accepted in lieu of the advanced university degree.
• A minimum of seven years of progressively responsible experience in administration, finance, accounting, human resources management or related field is required.   
• Experience in the preparation, presentation, and justification of budget proposals for intergovernmental and expert bodies, such as ACABQ and the Fifth Committee, is required.   
• Experience with the operational setup of new entities within the United Nations or similar international organizations, is desirable.   
• Experience in human resources management, including managing recruitment and selection processes, within the United Nations or a similar international organization, is desirable.   
• Experience in utilizing data analytics to enhance administrative decision-making and operational efficiency is desirable.
• English and French are the working languages of the United Nations Secretariat.
• For this job opening, English and French are required. 

Source: https://careers.un.org/jobSearchDescription/265040?language=en