Administrative Assistant at Ultimate Staffing Pleasanton, CA
Content + Source + Freshness • 17 Dec 2025 • 95% confidence
Offer value
Moderate value role focusing on general office support within a dynamic environment, suitable for adaptable individuals seeking stability.
- Stable role with diverse office support tasks
- Good fit for those seeking a collaborative work environment
- Ideal for individuals looking to build administrative skills
Pros
- Diverse responsibilities allow for skill variety
- Stable working conditions in a structured office
- Opportunity to interact with a variety of professionals
Cons
- Potential for repetitive tasks depending on office needs
- Limited scope for significant career advancement
- Requires consistent organization and attention to detail
Who it's for
Entry to Mid-level • On-site
Good fit
- Entry to mid-level candidates interested in administrative support
- Those looking for stability in their position
- Individuals who enjoy diverse task responsibilities
Not recommended for
- Job seekers aiming for quick career advancement
- Candidates preferring remote work options
- Individuals seeking highly creative or diverse roles
Motivation fit
Key skills
About the job
We are looking for a reliable and proactive Administrative Assistant to join our team. The successful candidate will play a key role in supporting daily office operations, handling a variety of administrative tasks, and assisting with basic processes.
Key Responsibilities- General Office Support:
- Welcome visitors and handle incoming phone calls with professionalism.
- Organize and maintain both digital and paper files.
- Monitor office supply levels and reorder as needed.
- Scheduling & Communication:
- Arrange meetings and manage calendars for staff and leadership.
- Prepare, format, and distribute internal communications and reports.
- Document Management:
- Draft, revise, and proofread documents and correspondence.
- Handle confidential information with discretion.
- Process payments/invoices
- Other Duties:
- Provide support for special projects and other administrative assignments as needed.
- Provide support for special projects and other administrative assignments as needed.
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.
