Investment Operations Analyst

Background

Wellesley College has a long history of providing an excellent liberal arts undergraduate education for women.  The College, established in 1870, has a student body of 2,300 undergraduates.  The Wellesley College Endowment had a market value of $3.1 billion as of the fiscal year ended June 30, 2024.  The investment of the endowment is managed by the College’s Investment Office, located on the College campus in Wellesley, MA.

Position Summary

The Investment Operations Analyst role is a full-time position open to individuals with 2-3 years of relevant experience. The role is hybrid with three days in the office, two days remote. The Investment Operations Analyst is an integral member of the investment operations team, will report to the Chief Operating Officer and will interact regularly with other members of the investment office.

Specific portfolio administration and operational duties include but are not limited to:

• Cash Management and Reconciliation:

  • Prepare and review bank instructions for cash movements.

  • Monitor and reconcile cash flow activity.

  • Prepare cash flow projections and analysis of cash needs.

• Data Management:

  • Maintain portfolio management systems for the private portfolio.

  • Maintain liquidity management system.

  • Develop reporting using custodian systems and other systems.

  • Work with various vendor teams to troubleshoot issues and maintain data quality.

  • Prepare monthly portfolio performance reports.

  • Reconcile portfolio activity between data systems and the custodian.

  • Monitor investment manager communications; gather, review, and input relevant data into systems

• Financial Reporting and Portfolio Analysis:

  • Prepare portfolio reporting for quarterly investment committee meetings.

  • Maintain portfolio benchmark data and share with performance reporting providers

  • Support the audit process and other regulatory filings

    • Includes preparing and reviewing audit confirmations, audit work papers and supporting schedules; prepare summary financial statement schedules.

  • Support tax compliance

    • Review partnership tax documents (K1’s, etc.) to extract relevant information for tax filing purposes

    • Work with external audit and tax partners as needed

• Manager Diligence, Legal and Other:

  • Complete subscription, amendment and side letter agreements.

  • Prepare regular survey responses to outside organizations.

  • Perform other duties and ad-hoc projects as-assigned.

Qualifications

The Investment Operations Analyst should demonstrate the desire to learn and grow as an investment operation professional, be able to evaluate and resolve operational issues and keep up to date on the latest market news, industry practices and technology applications.

Core qualifications/requirements:

• Commitment to the College’s articulated mission and core values

• 2-3 years of relevant experience in investment operations at an endowment, foundation, or investment management firm required

• Prior experience working with custodians and custodial systems, data, and reporting required

• Prior experience maintaining portfolio management systems

• Competence in MS Office software including Excel, Outlook, Word, and SharePoint

• Relevant experience with the following applications a plus.

  • BNY Mellon, Burgiss, CAISSA/Total Plan, Canoe

• Prior experience supporting the audit process at an investment manager or endowment office a plus

• Experience with performance calculation concepts and the standards for presenting performance information a plus

• Accountable, hardworking and detail-oriented

• An ability to work effectively in a small, collegial, high-performing team

• Strong organizational skills

• Initiative and willingness to learn

• Willingness to learn new proficiencies to accommodate evolving technologies

• Demonstrated desire to be part of a collaborative, problem-solving team

• Excellent oral and written communication skills

Employment Eligibility: Candidates must be authorized to work in the United States at the time of hire. Unfortunately, we are not able to sponsor H-1B visas for this position.

To apply for this position, please follow the link to the College’s website and submit a cover letter , resume, transcript (if applicable) as separate attachments.

Please label your documents “Last Name_First Name Cover Letter,” “Last Name_First Name Resume,” and “Last Name_First Name Transcript”.  Qualified candidates will be contacted for a phone screen.  No phone inquiries please.

Follow the College’s job postings at https://www.wellesley.edu/about-us/working-at-wellesley  

Company Description

Wellesley’s mission is to provide an excellent liberal arts education to women who will make a difference in the world. We advance our mission by working together as a community—faculty, students, staff, and alumnae. 

Embark on a fulfilling career journey at Wellesley College, where we prioritize your well-being and professional growth. As a valued member of our team, you'll enjoy a comprehensive array of benefits and resources designed to enhance both your work-life balance and long-term success.

• Competitive Compensation: Experience competitive wages ensuring your dedication is recognized and rewarded.

• Exceptional Benefits Package: Access a comprehensive benefits package, including health, dental, vision and pre-tax saving  benefits, life insurance, disability coverage, and more to safeguard your health and that of your loved ones.

• Commuting and Transportation: Enjoy the convenience of free parking on our picturesque campus, easily accessible from major roadways. We are also accessible via the MBTA commuter rail. 

• Paid Time Off: Take advantage of paid vacations, personal days, sick time, and holidays to recharge and maintain a healthy work-life harmony.

• Retirement Savings: Plan for the future with our retirement savings plan. Wellesley College contributes up to 10.5% towards your 403(b) plan for eligible employees

• Work/Life and Wellness: A hybrid work environment for select positions (additional details will be provided during the interview process), caregiving support through Wellthy, legal plan insurance, pet insurance discount and a variety of other resources including retirement planning, and access to cultural and leisure activities throughout metro-Boston.

•  Professional Development: Enhance your skills and explore growth opportunities through continuing training and pathways for growth within our supportive environment.

• Tuition and Education Benefits: Invest in your education with tuition benefits, and access resources to navigate student loan forgiveness, reinforcing our commitment to your ongoing learning.

• Campus Privileges: Enjoy free use of our state-of-the-art athletic and fitness facilities with onsite fitness classes, Library resources, and seize opportunities to attend diverse campus events that contribute to a vibrant community. 

Apply today and take your first step toward a rewarding career with Wellesley College – where your unique strengths and success are celebrated as part of our shared commitment to inclusivity!