Sales Operations Analyst (Contract)

Position: Sales & Operations Analyst

Location: Mississauga, ON (Dixie & Eglinton)

This is a 6 to 12 month assignment, with the possibility of becoming full-time.

Overview
We are seeking a detail-oriented and analytical Sales & Operations Analyst to join our dynamic team. In this role, you will be responsible for supporting the sales organization through data analysis, reporting, and process improvement initiatives. You will leverage your expertise in analytics and project management to enhance operational efficiency and drive strategic decision-making.

Responsibilities include:

• Accelerate Training KAMs - Checks and Settlement Clearing
• Deliver Promotion Bal report to KAMs during deduction clearances
• Supply Month End Aging report of Open Deductions to Sales
• Issue weekly Open Deductions report to Sales and Brokers
• Deduction Process - Division of deductions and re-coding of deductions
• Generate Trade cheque payments in SAP and Accelerate, then coordinate with A/P for release
• Align approved deductions with promotions
• Collaborate with External Sales Brokers on deduction backup, validation, approval, and clearing
• Ensure Sales selects the correct promotion Brand
• Align approved deductions with SAP Rebates
• SAP - Complete end-to-end settlement processing
• Customer Portals for missing or additional details and disputes
• Deduction Process - supplying backup from High Radius
• Conduct High Radius Training for Sales and customer service, and grant them access
• Reconcile open deductions in High Radius to match with SAP
• Coordinate with A/R and Credit regarding deduction issues and repayments
• Confirm Post Audits are dispatched to KAMs
• Send fines backup to Customer Service and follow up with them
• Tax reclassification from Trade Deductions sent to A/R
• Assist with Internal and External Audits

Reporting & Communication

• Update and circulate the Brand Status Report every Monday to the marketing teams.
• Attend weekly meetings with various marketing teams.
• Address inquiries from internal teams (Marketing, AP, Vendors, etc.).
• Serve as a liaison between Marketing, Finance, and other internal stakeholders.

Operational Tasks

• Create and adjust Purchase Orders (POs).
• Revise Allocadia budgets based on fund movements related to POs.
• Keep organized backup documentation in SharePoint, in line with Allocadia.

Meetings & Reviews

• Engage in Brand Status meetings to review budgets and discuss necessary actions.
• Work with Finance on the month-end process, which typically spans two weeks.

Budget & Financial Adjustments

• Identify any missing GRs or unutilized funds and follow up with marketing teams via email.
• Modify budget lines to account for FX discrepancies and phasing.
• Collaborate with Finance to reconcile the monthly GRIR report and provide necessary feedback.
• Support Finance with media uploads.
• Collaborate with marketing teams to adjust programs based on fund utilization.

Vendor & Invoice Management

• Refresh vendor details in MDGS. Generate tickets and track their status.
• Investigate and resolve issues related to delayed invoices and vendor payments.
• Provide assistance with GR while team access is being established.
• Help with the setup of Ariba access.

Reporting & Analysis

• Generate and distribute deduction reports to the CashAp team for proper GL clearance.
• Aid in the creation and upkeep of various reports, including FC, media invoicing, and Freeze reports.

System & Project Support

• Oversee and modify approval workflows (approval matrix tickets) in Ariba as necessary.
• Engage in special projects (e.g., Allocadia setup and testing).
• Assist other teams with training.
• Support Trade with POs.

Qualifications

• Bachelor's degree in business, finance, economics, marketing, or a related field is mandatory.
• Minimum five years proven experience in a sales operations or business analyst role with strong analytical skills.
• Proficiency in data analysis tools
• Strong communication skills with the ability to present complex data in an understandable manner.
• Excellent problem-solving abilities with a keen attention to detail.
• Knowledge of business analysis techniques and tools is preferred.

Job Types: Full-time, Fixed term contract
Contract length: 6-12 months

Pay: Up to $44.00 per hour

Application question(s):

• Are you legally eligible to work a minimum of 40 hours per week? Answer YES or NO only please

Education:

• Bachelor's Degree (required)

Experience:

• sales and operations analysis: 5 years (required)

Licence/Certification:

• work permit, PR status or Canadian citizenship (required)

Location:

• Mississauga, ON (preferred)

Work Location: In person