Office Manager
About the job
Solace is a healthcare advocacy marketplace that connects patients and families to experts who help them understand and take charge of their personal health
About the Role
We’re looking for an energetic and detail-oriented Recruiting Coordinator/Scheduler to join our growing team. This is an entry-level role ideal for someone who is passionate about people, organization, and creating a seamless candidate experience. You’ll work closely with our Recruiting and People teams to coordinate interviews, manage schedules, and keep our hiring process running smoothly. This position is based in the Bay Area and requires being onsite in our Redwood City office 3 days per week.
About Solace
Healthcare in the U.S. is fundamentally broken. The system is so complex that 88% of U.S. adults do not have the health literacy necessary to navigate it without help. Solace cuts through the red tape of healthcare by pairing patients with expert advocates and giving them the tools to make better decisions—and get better outcomes.
We're a Series B startup, founded in 2022 and backed by Inspired Capital, Craft Ventures, Torch Capital, Menlo Ventures, and Signalfire. Our fully remote U.S. team is lean, mission-driven, and growing quickly.
Solace isn't a place to coast. We're here to redefine healthcare—and that demands urgency, precision, and heart. If you're looking to stretch yourself, sharpen your edge, and do the best work of your life alongside a team that cares deeply, you're in the right place. We’re intense, and we like it that way.
Read more in our Wall Street Journal funding announcement here.
What You’ll Do
Schedule interviews and coordinate logistics between candidates and internal teams
Ensure a smooth, responsive, and professional candidate experience from first contact through offer
Manage and maintain accurate candidate records in our ATS (Ashby)
Collaborate with recruiters and hiring managers to adjust scheduling priorities as needed
Communicate clearly and quickly with candidates, providing timely updates and follow-ups
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Help improve coordination and scheduling processes as we grow
What We’re Looking For
A Bachelor’s degree from a 4-year accredited institution
0–2 years of professional experience, ideally in an administrative, HR, or coordination role
Based in the San Francisco Bay Area, with the ability to work onsite 3 days/week in Redwood City
Excellent communication, organizational, and time management skills
Friendly, collaborative, and customer-service oriented
Ability to juggle multiple priorities in a fast-paced environment
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Interest in recruiting, HR, or startup operations is a plus
If you’re a recent grad or early-career professional who’s excited to launch a career in recruiting and loves keeping things running smoothly, we’d love to hear from you!
This is a remote position. Applicants must be based in the United States.
Up for the Challenge?
We look forward to meeting you.
Fraudulent Recruitment Advisory: Solace Health will NEVER request bank details or offer employment without an interview. All legitimate communications come from official solace.health emails only or ashbyhq.com. Report suspicious activity to hiring@solace.health.
