Document Management Specialist
Content + Source + Freshness • 15 Dec 2025 • 95% confidence
Offer value
Moderate to high value from structured responsibilities, support for career growth, and a critical role in document management.
- Key role in managing commercial real estate documentation
- Significant opportunities for organizational improvement
- Supportive and structured working environment
- Requires proficiency in legal and regulatory knowledge
Pros
- Significant role in managing critical documentation
- Opportunities to develop organizational and technical skills
- Supportive work environment with a clear structure
Cons
- May involve routine tasks that some find repetitive
- Requires familiarity with legal documents
- Potentially limited growth compared to more dynamic roles
Who it's for
Mid-level • Hybrid / in-office
Good fit
- Mid-level professionals with real estate expertise
- Candidates passionate about document management
- Individuals skilled in regulatory compliance
Not recommended for
- Newcomers to the field with no experience
- Those desiring creative or highly flexible positions
- Individuals uncomfortable with detailed documentation tasks
Motivation fit
Key skills
About the job
Position Summary:
The Document Management Specialist provides support to the Property Management Department and reports to the Scanning Project Supervisor.
This position is responsible for directing the scanning and coding of electronic and paper commercial real estate legal documents, identification and organization of legal documents, as well as monitoring and reporting on changes in a shifting regulatory environment.
Responsibilities:
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Directing team members for appropriate coding of documents once identified
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Identifying and coding of documents for key departments (for example: legal, tax, internal audit, real estate, risk management, maintenance, accounting)
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Identification and classification of critical real estate documents for retrieval including leases, amendments, deeds, and Easements
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Common documentation types are listed below, however, may vary state to state and store to store:
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Lease documents
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Real Estate documents
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Tax and Invoice documents
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Maintains computerized and hard copy commercial real estate documents and coordinates document management
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Lead the migration of legal documents using electronic document storage software and follow legal and regulations appropriate with digital file management
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Comply with AutoZone’s record and retention policy which includes advising on retention of the documents
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Other duties as assigned, and as role and responsibilities evolve and change due to business, contracts and regulatory needs
Requirements:
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Minimum 5 years’ of experience in recognizing and reviewing numerous types of commercial real estate documents (e.g., lease, purchase contract, amendment, easement, restriction, encroachment, title policy, warranty deed and closing statement)
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Familiarity with OCR/PDF functionality
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Familiarity with Document Management systems
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