Recruitment Administrator
21 Oct 2025
Windhoek, Namibia
Verified by Turrior
Content + Source + Freshness • 13 Dec 2025 • 95% confidence
70 / 100
Offer value
A moderate score reflecting essential administrative support within recruitment; however, potential limitations in career advancement are noted.
- Stable administrative role within recruitment space
- Chance to develop organizational and communication skills
- May feel repetitive with limited growth opportunities
Pros
- Stable position within a growing recruitment organization
- Chance to enhance administrative and recruitment skills
- Engagement with a collaborative office environment
Cons
- Limited salary disclosure may affect candidate interest
- Potentially repetitive tasks may reduce job appeal
- Less visibility on career promotion pathways
Who it's for
Entry to Mid-Level • Full-time, office-based
Good fit
- Individuals starting their careers in HR
- Candidates looking for administrative roles in recruitment
- Recent graduates wanting to build foundational skills
Not recommended for
- Senior professionals seeking strategic or management roles
- Those who dislike administrative and repetitive tasks
- Candidates preferring remote working arrangements
Motivation fit
Desire to contribute to efficient recruitment processesAiming to develop skills in administrative supportInterest in fostering positive team environments
Key skills
Administrative capabilitiesOrganizational and communication skillsBasic understanding of recruitment processes
Score: 70/100 AI verified analysis
About the job
Main Purpose of the Role:
The primary purpose of this role is to provide efficient administrative and operational support to the Recruitment team based in Namibia. The Recruitment Administrator will play a key role in ensuring that recruitment processes run smoothly and effectively, maintaining AltGen’s professional standards and commitment to excellence.
Responsibilities:
1. OFFICE MANAGEMENT
- Professionally answer and direct phone calls, ensuring queries are handled promptly and courteously.
- Uphold and promote AltGen’s culture, values, and brand integrity within the Namibia office.
- Provide general administrative support to ensure smooth day-to-day office operations.
2. RECRUITMENT SUPPORT
- Assist the recruitment team with coordination and administrative tasks throughout the hiring process.
- Format CVs according to AltGen’s standards for both local and international submissions.
- Schedule and coordinate interviews between clients and candidates on behalf of the Consultants.
- Assist in drafting and posting job advertisements across relevant platforms.
- Manage candidate communication, including sending feedback and updates.
- Provide administrative assistance to the Country Manager and Consultants as required.
3. ATS SYSTEM MANAGEMENT
- Upload and update candidate profiles on the ATS (Applicant Tracking System).
- Ensure timely and accurate responses to candidate applications, maintaining data integrity.
- Load new job requisitions onto the ATS and update client information when required.
- Maintain a high level of accuracy and organisation within the ATS database.
- Regularly review and clean up data to ensure consistency and reliability.
4. GENERAL RESPONSIBILITIES
- Maintain confidentiality and professionalism at all times when handling sensitive candidate and client information.
- Support the team with ad-hoc administrative tasks as required.
- Continuously look for ways to improve efficiency within administrative processes.
- Contribute to a positive and collaborative team environment.
Qualifications & Experience Requirements:
- Bachelor's Degree in any field.
- 2–3 years’ administrative experience, ideally within a recruitment or HR environment.
- Strong organisational skills and attention to detail.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite and experience with ATS or CRM systems.
- Ability to work independently, take initiative, and manage multiple priorities.
