Records Manager
Full Time
full time
24 Oct 2025
Boston
Verified by Turrior
Content + Source + Freshness • 14 Dec 2025 • 95% confidence
75 / 100
Offer value
A solid opportunity within a legal context focusing on records management, offering stability and growth in a key administrative role.
- Solid position for legal records management
- Offers potential career growth within law firm
- Requires specific legal expertise and experience
Pros
- Stable position with a reputable law firm
- Opportunities for career advancement within legal administration
- Clear guidelines and policies for records management
Cons
- Requires specific experience in law firm records management
- Potentially strict office hours and culture
- Limited remote work flexibility
Who it's for
Mid-level • Onsite
Good fit
- Legal professionals with relevant records management experience
- Candidates eager to work in a structured legal environment
- Individuals proficient in data organization and compliance
Not recommended for
- Entry-level candidates without legal background
- Those preferring remote or hybrid work settings
- Job seekers focusing solely on non-legal roles
Motivation fit
Interest in legal administration and complianceDesire for a structured work environmentCommitment to detail-oriented tasks in records management
Key skills
Records management in legal contextsData privacy complianceOrganizational and analytical skillsCollaboration with legal professionals
Score: 75/100 AI verified analysis
About the job
Summary
The Records Manager will be responsible for overseeing the management of our firm's records, ensuring compliance with legal and regulatory requirements. Your primary focus will be on maintaining accurate and up-to-date records, coordinating file transfers, and updating and administering our record retention policy.
Responsibilities
- Maintain and administer a comprehensive records management program, including policies, procedures, and guidelines to ensure compliance with legal and regulatory requirements.
- Oversee the creation, organization, and maintenance of physical and electronic records, ensuring proper indexing, labeling, and storage to facilitate easy retrieval and access.
- Manage the firm's file transfer processes, both internally and externally, to ensure the secure and efficient transfer of files while adhering to confidentiality and data protection standards.
- Collaborate with attorneys, paralegals, and business professionals to establish and enforce record retention schedules, ensuring compliance with applicable laws, regulations, and client requirements.
- Train and educate employees on proper records management practices, including document classification, storage, retrieval, and disposal procedures.
- Monitor and audit record management processes to identify areas for improvement and implement necessary changes to enhance efficiency and accuracy.
- Maintain knowledge of industry trends, technological advancements, and legal requirements related to records management, and recommend updates to policies and procedures accordingly.
- Collaborate with IT personnel to implement and maintain effective records management systems and software, ensuring the integrity and security of electronic records.
- Assist with discovery requests, providing support in locating, retrieving, and producing requested records in a timely manner.
- Ensure compliance with data privacy and protection regulations, including GDPR, CCPA, and any other relevant legislation.
Qualifications
- Bachelor's degree in records management, library science, information management, or a related field is preferred.
- Minimum of five years of experience in records management within a law firm setting.
- Strong knowledge of records management principles, practices, and methodologies.
- Familiarity with electronic document management systems (DMS) and proficiency in records management software.
- Excellent organizational skills and attention to detail to ensure accuracy and completeness of records.
- Strong understanding of file transfer protocols and secure file transfer methods.
- Knowledge of record retention policies, legal hold procedures, and document destruction processes.
- Strong communication and interpersonal skills to collaborate with colleagues at all levels of the organization.
- Ability to work independently, prioritize tasks, and meet deadlines in a fast-paced, deadline-driven environment.
- Discretion and understanding of confidentiality requirements.
- Familiarity with legal and regulatory requirements related to records management, including data privacy regulations.
Salary range based on experience level and location is estimated to be in the range of $ 90,000-$125,000
Additional Requirements:
- Must demonstrate sound judgment and discretion in handling confidential information.
- Ability to lead initiatives independently and work collaboratively across departments.
- Familiarity with client requirements related to outside counsel guidelines and vendor security assessments is a plus.
