Project Manager (US)
About the job
We’re emc3 - a multi-award-winning global events agency delivering bold, strategic experiences for brands like Beatbox, Checkout, Google, HP, LinkedIn, Microsoft, and TikTok. From immersive B2B environments to purpose-led experiences, we blend creativity, content, and production to craft events that don’t just impress - they inspire and make an impact that lasts.
We’re proud to be a Certified B Corp, hold EcoVadis Gold, and be recognised as a four-time Global Agency of the Year - as well as a King’s Award for Enterprise winner for our leadership in sustainability, innovation, and excellence in delivery. As the founding agency of the emc3 Collective, we’re part of a values-driven platform reshaping how events are delivered. The Collective unites:
emc3 – Full-service B2B events agency
BEG – B2C experiential specialists
From Now – Sustainability consultancy
Together, we provide end-to-end support across strategy, creative, content, production, and ESG - helping brands grow with purpose while creating experiences that truly connect. At our core, we’re a team of Conscious Operators, Dependable Forces, and Fearlessly Imaginative thinkers - passionate about building meaningful experiences that move people and brands forward.
Purpose
The Project Manager plays a pivotal role in the delivery of world-class events by managing core project workflows, timelines, and communication across teams. Acting as the bridge between Project Coordinators, Senior Project Managers and Project Directors, you will take ownership of day-to-day project delivery aspects and specific administrative tasks while contributing to planning, logistics, budget oversight, and team coordination. You’ll be confident working with internal departments, external suppliers, and clients to ensure all elements of the event are delivered on time, on budget, and to the highest standard.
Key Responsibilities
Project Management & Delivery
- Manage and maintain project plans, timelines, and schedules across multiple projects.
- Own and update project critical paths, ensuring all deliverables remain on track.
- Coordinate internal and external teams to keep the project progressing smoothly.
- Be the main point of contact for project-specific queries from the wider team and suppliers.
- Escalate project risks or issues to the Senior Project Manager or Project Director with clear recommendations.
- Support administrative, process-related and financial tasks where required
Operational Coordination
- Lead logistics planning across workstreams (creative, technical, operations), including supplier coordination, registration, and venue logistics.
- Set up and manage projects in internal systems (e.g. Asana, Procim), ensuring clear documentation and structured workflows.
- Organise and run internal and external meetings: preparing agendas, capturing notes, and following up on action items.
Financial Support
- Support budget tracking and management throughout the project lifecycle.
- Liaise with suppliers for quotes, cost tracking, and change order management.
- Assist in updating budget documents and monitoring profit margins.
Client & Team Communication
- Serve as a regular client contact on operational aspects of the project, maintaining professionalism and clarity.
- Help translate client briefs into actionable internal project briefs.
- Ensure timely and effective communication between all stakeholders involved in the project.
Onsite & Event Execution
- Support on-site delivery of both physical and virtual events, including team coordination, supplier management, and logistics troubleshooting.
- Ensure smooth execution of running orders and team briefings during live event days.
- Act as the operational lead onsite where appropriate.
Post-Event Duties
- Support post-event debriefs, gathering insights and feedback from the client and internal teams.
- Assist in final budget reconciliation and collation of final documentation.
- Contribute to post-event reports and case studies to showcase success and capture learnings.
Skills and Qualifications
- 2–3 years’ experience in event or project management roles.
- Proven experience managing multiple projects simultaneously.
- Highly organised with strong attention to detail and time management.
- Confident communicator with excellent interpersonal skills.
- Ability to problem-solve and remain calm under pressure.
- Proficient in project management tools such as Asana, Procim, or similar.
- Budgeting and supplier coordination experience is a plus.
Reports to
Head of Event Delivery, Project Director or Senior Project Manager
what you'll get
The chance to be part of a fast-growing, award-winning global events agency that encourages their team to have autonomy over their role, enabling you to bring new ideas to the table, develop your role into exactly what you want it to be and receive support whilst doing it.
In addition to that, in return for everything you bring, we will provide the following:
Our commitment to diversity and inclusion
At emc3, diversity and inclusion are at the heart of our values, and we are committed to providing a meaningful and inclusive interview experience for all candidates. If you require an accommodation or adjustment for a disability or any other reason during the hiring process, please let us know by reaching out to your recruiting contact.
We are proud to be an equal-opportunity employer and celebrate the unique perspectives and experiences that diversity brings to our team. We are committed to fostering an environment where everyone can thrive. emc3 does not discriminate based on race, religion, colour, ancestry, national origin, caste, sex, sexual orientation, gender identity or expression, age, disability, medical condition, pregnancy, genetic information, marital status, or military service. Together, we believe that inclusivity builds stronger, more innovative teams.
