Program Coordinator
About the job
1. Program Operations & Logistics
Manage and oversee daily operations of the program office and field activities.
Ensure timely availability of supplies (medicines, nutrition kits, IEC materials, registers, logistics for camps, etc.).
Coordinate mobile health clinics, immunization drives, nutrition camps, and outreach events.
Maintain proper office administration including procurement, stock keeping, transport, and petty cash.
Troubleshoot operational challenges in real time and escalate issues when required.
2. Field Team Supervision & Coordination
Directly supervise Community Health Nurses, Field workers, and support staff
Develop weekly/monthly work plans for field teams and monitor adherence.
Conduct regular field visits to ensure service quality and provide supportive supervision.
Facilitate capacity-building sessions for staff on program protocols, reporting formats, and community engagement.
Ensure smooth coordination between CHWs, ANMs, Medical Officers, and consultants.
3. Needs Assessment & Resource Distribution
Conduct periodic community needs assessments to identify service gaps.
Collect and analyze data on health, nutrition, and sanitation needs
Distribute resources equitably and track utilization.
Ensure priority support for vulnerable cases
4. Monitoring, Reporting & Quality Assurance
Track program indicators (immunization coverage, malnutrition rates, referrals, outreach sessions).
Compile weekly, monthly, and quarterly reports for donors, government partners, and management.
Ensure documentation of activities, case studies, and success stories.
Lead internal program reviews, data audits, and quality checks.
Support external evaluations and prepare the field team for audits or monitoring visits.
5. Stakeholder Engagement & Coordination
Liaise with government health departments, municipal bodies, ICDS, and NGOs for smooth program implementation.
Coordinate with the consultant pediatrician, nutritionist, and medical officer to ensure timely clinical support.
Represent the program at coordination meetings, partner forums, and donor visits.
Build community trust by maintaining regular dialogue with caregivers, local leaders, and support groups.
