Office Manager
About the job
At Podium, our mission is to arm every local business with a complete platform and outcome-driven AI employees that convert leads into real, paying customers. Every day, millions of workers use our AI lead conversion and communication platform to help them get more leads and make more money.
Our work and focus on helping local businesses thrive has been recognized across the industry, including Forbes’ Next Billion Dollar Startups, Forbes’ Cloud 100, the Inc. 5000, and Fast Company’s World’s Most Innovative Companies.
At Podium, we believe in fostering a culture that thrives on hiring and developing exceptional talent. Our operating principles serve as a compass, guiding daily behavior and decision-making, and ensure we hire people who will thrive at Podium. If you resonate with our operating principles and are energized by our mission, Podium will be a great place for you!
We are seeking a punctual and professional Office Manager with exceptional interpersonal skills to join our fast-growing, fun and dynamic office in Lehi.
We care deeply about our office environment, how it looks, and what it says about us. You will be responsible for the presentation of our space and will maintain and improve the experience for everyone who visits us. You will also provide additional support assisting with scheduling vendors, candidates, guests and various company events.
RESPONSIBILITIES
- Oversee entry to the building during open office hours
- Warmly greet employees, visitors, partners, vendors, and candidates
- Help maintain a safe, clean, organized and welcoming environment
- Promote a positive front office atmosphere and a collegial corporate culture
- Manage processes to ensure adherence to Podium's standards
- Manage setup, coordination and scheduling of on-site company events
- Manage a high level budget
- Plan and execute company-wide events
- Coordinate calendars and scheduling for office events and Podium Perks (ebikes, food trucks, etc.)
- Maintain relationships with onsite vendors. ie. Podium Cafe, daycare, etc.
- Order company meals and manage snack and beverage vendors
- Oversee shipping and receiving of USPS, FedEx, and UPS
- Ensure that the conference rooms, kitchens and supply areas are well stocked and maintain supply inventory
- Collaborate with other team members and departments on a variety of projects
REQUIREMENTS
- 6 months - 2 years of experience with event coordination or office management
- Bachelor's degree in administration or equivalent experience
- Proficiency in standard Mac applications
- Highly organized and a natural problem-solver
- Excellent verbal and written communication skills
- Ability to exhibit integrity and professionalism while remaining personable and approachable
- Ability to handle multiple tasks with accuracy and efficiency
BENEFITS
- Work in this building in Lehi, UT 5 days a week
- Open and transparent culture
- Life insurance, long and short-term disability coverage
- Paid maternity and paternity leave
- Fertility Benefits
- Excellent medical, dental, and vision benefits
- 401k Plan
- Bi-annual swag drops with cool Podium gear and apparel
- A stellar HQ (Utah) gym with local professional coaches and classes offered
- Onsite HQ (Utah) child care center, subsidized for employees
Podium is an equal opportunity employer. Podium provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, national origin, sexual orientation, gender identity or expression, age, disability, genetic information, marital status or veteran status.
