Office Manager
About the job
Office Manager – £35,000 up to £40,000 per annum – Permanent – Surbiton
Our client is a global facilities company who are recruiting for an Office Manager to act as the first point of contract for visitors, whilst assisting Senior Management with ad hoc PA duties.
Responsibilities:
* Manage and maintain the reception area.
* Represent the business with a positive attitude and professional appearance.
* Prepare for and greet visitors to the office making them feel welcomed and looked after.
* Signing in visitors and liaise with security officer.
* Open, sort, and distribute incoming correspondence, including post and email. Prepare draft responses to correspondence containing routine inquiries.
* File and retrieve corporate documents from the company’s IMS and shared drives for distribution as required.
* Liaise and manage third party maintenance and cleaning contractors regards upkeep of Surbiton Office
* Plan and organise conferences and other business related internal and external company events including venue selection, travel plans and joining instructions.
* Prepare agendas and make arrangements (including refreshments and lunch) for meetings in the Surbiton office as necessary.
* Attend meetings as required in order to record minutes, compile, transcribe, and distribute minutes of meetings.
* Perform general office duties such as ordering stationary, material and supplies, maintaining records management and filing systems.
* Assist management based in Surbiton supporting them with general office duties such as diary management, travel plans, preparation of correspondence, ad-hoc reports, memos, letters etc
* Assisting colleagues with administrative tasks
* Ad Hoc duties as required in an office environment
Requirements:
* Proven Front of House and Secretarial or PA experience working in a busy office with highly varied duties, ideally gained in a commercial multi-site business.
* Enthusiastic, polite and friendly attitude at all times with good interpersonal & relationship building skills.
* Has a good eye for detail with the ability to produce accurate documents in a timely fashion.
* Good working knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
* Has a positive approach to change and is willing to work with management developing and implementing new systems, processes and procedures.
* When required can demonstrate the ability to use own initiative and work effectively under pressure.
* Good personal organisational skills with ability to prioritise, track and progress work in hand by preparing and following up short term plans.
strgroup is acting as an Employment Agency in relation to this vacancy.
