Lead Admin

Job Description:

To oversee administrative operations and ensure seamless day-to-day functioning across the organization. This role is instrumental in enhancing operational efficiency, supporting executive initiatives, and cultivating a well-organized and responsive work environment.

• Oversee and manage the day-to-day administrative operations of the company and project sites, including office management, facilities, and administrative support services.
• Develop and implement administrative policies, procedures, and best practices to streamline workflows and improve efficiency.
• Coordinate and prioritize administrative tasks and projects, ensuring timely completion and delivery of services.
• Manage office facilities and resources, including space planning, equipment maintenance, and supplies inventory.
• Ensure compliance with company policies and regulatory requirements in all administrative activities.
• Develop and maintain relationships with external vendors, service providers, and stakeholders to support administrative needs.
• Provide administrative support to senior management, including scheduling meetings, preparing reports, and managing correspondence.
• Coordinate travel arrangements, accommodations, and logistics for staff and executives as needed.
• Manage budgets, expenses, and financial records for administrative operations, ensuring cost-effectiveness and accountability.
• Collaborate with other departments to support cross-functional initiatives and projects that require administrative assistance.
• Ensure timely invoice verification and approval, aligning with procurement and finance protocols.
• Liaise with accounts and procurement teams to resolve discrepancies in PO and invoice documentation.
• Maintain accurate records of vendor contracts, billing schedules, and payment timelines.
• Oversee day-to-day security and housekeeping operations across office premises or project sites.