Grants Administration Officer
5 May 2025
kigali, rwanda
Verified by Turrior
Content + Source + Freshness • 13 Dec 2025 • 95% confidence
80 / 100
Offer value
High value due to a focus on grant management and partnerships, with opportunities to build significant expertise in non-profit funding dynamics.
- Critical role in grant management with clear career growth potential
- Engagement with community organizations enhances professional impact
- Potential for high workloads due to diverse responsibilities
Pros
- Significant role in managing grants which can lead to career advancement in the NGO sector
- Opportunity to engage directly with local organizations and capacity building
Cons
- Potentially high workload given the range of responsibilities
- Limited information on salary, which may dissuade some applicants
Who it's for
Mid to Senior-level • Onsite, with some potential remote work
Good fit
- Mid-career professionals in grant management
- Those looking to further develop their skills in non-profit projects
Not recommended for
- Candidates without relevant grant management experience
- Individuals preferring traditional corporate environments
Motivation fit
Desire to work towards sustainable development goalsInterest in enhancing funding mechanisms and supporting local organizations
Key skills
Grants administrationCapacity buildingStakeholder engagementProject management
Score: 80/100 AI verified analysis
About the job
SPECIFIC DUTIES:
The Grants Administration Officer will undertake day-to-day administration of the Kiwa Initiative granting processes and procedures and ensuring that they are delivered in a timely, effective and accurate manner according to the project decription of action and Operation Manual (OM) and supervision responsibilities of the Kiwa Initiative Component A (KIWA CA)
Grants Administration
• Take responsibility for implementing all processes and procedures as outlined in the Operation Manual (OM) required at regional level for grants management and ensuring that they are delivered in a timely, effective and accurate manner;
• Promote and disseminate information on grant round call for proposals (e.g.email alerts, face-to-face sessions and webinars);
• Support grantees to prepare high-quality grant proposals (consisting of the technical description, log frame, supporting documents and budgets);
• Support the regional review and evaluation process of submitted grants, including facilitating the regional advisory committee, as well as preparing the consolidated report and notification letters to grantees;
• Liaise with successful grantees to make the required changes to project proposals in accordance with feedback from the evaluation process;
• Support the preparation of grant contracts for endorsement by the relevant delegate;
• Provide support, capacity building and mentoring to grantees through the grant cycle process, from the initial proposal design and submission process, to assisting with project monitoring and reporting;
• Liaise with applicants on the outcomes of their proposal submissions;
• Provide advice on due diligence assessments and screening of applicants Work closely with IUCN ORO Financial Team to review each grantee’s project financial report in line with the overall regional level project budget and expenditure authorizations in accordance with IUCN’s financial management systems and procedures;
• Provide administrative and technical support to grantees to provide timely and quality technical and financial reports to IUCN as outlined in their grant contracts;
• Support the validation of grantee financial reports for submission to finance for their review and posting.
• As necessary, provide direct technical support for capacity building, particularly of local-level civil society organizations and mentor applicants and grantees through aspects of grant management, from the initial proposal design and submission process, to assisting with project monitoring and evaluation;
• Work with the KIWA CA Coordinator to identify key regional and national networks and organizations, develop, and maintain contact lists and liaison;
• Work with the KIWA CA Coordinator to establish technical grants review team that provides advice to IUCN ORO on project selection;
• Support convening of meetings (virtual and face-to-face) and workshops to enable information sharing, capacity building and exchange between grantees and other stakeholders;
• Monitor grantees project performance through communication with grantees and through site visits and virtual meetings where appropriate;
Technical Support
• Develop a thorough understanding of the Kiwa Initiative Component A mechanism;
• In line with the guidance contained in the Description of the Action for the Kiwa Initiative Component A, assist in the development of an Operations Manual for very small, small, and medium grants;
• Work with the KIWA CA Coordinator to develop regionally tailored approaches for an effective communication program to promote and explain the grant mechanism opportunity to stakeholders across the Pacific;
• Provide regular technical advice to the KIWA CA Coordinator and assist in work planning and the preparation of reports;
• Contribute to project publicity, promotion, updates and knowledge products suitably branded and attributed;
• Support the the KIWA CA Coordinator as required through engagement on regional network groups, task forces and committees; representing IUCN and Kiwa Initiative Component A at relevant fora, meetings and workshops at all levels; contribution to IUCN ORO programme planning forums, advisory committees and, project reviews;
Communication and Knowledge Management
• Produce quarterly newsletters to tell the stories from the field of programme highlight from grantees, IUCN coordination and stories from our partners;
• Contribute to information sharing, lessons learning and documentation of project and programme experiences;
• Perform other duties as may be assigned.
The Grants Administration Officer will undertake day-to-day administration of the Kiwa Initiative granting processes and procedures and ensuring that they are delivered in a timely, effective and accurate manner according to the project decription of action and Operation Manual (OM) and supervision responsibilities of the Kiwa Initiative Component A (KIWA CA)
Grants Administration
• Take responsibility for implementing all processes and procedures as outlined in the Operation Manual (OM) required at regional level for grants management and ensuring that they are delivered in a timely, effective and accurate manner;
• Promote and disseminate information on grant round call for proposals (e.g.email alerts, face-to-face sessions and webinars);
• Support grantees to prepare high-quality grant proposals (consisting of the technical description, log frame, supporting documents and budgets);
• Support the regional review and evaluation process of submitted grants, including facilitating the regional advisory committee, as well as preparing the consolidated report and notification letters to grantees;
• Liaise with successful grantees to make the required changes to project proposals in accordance with feedback from the evaluation process;
• Support the preparation of grant contracts for endorsement by the relevant delegate;
• Provide support, capacity building and mentoring to grantees through the grant cycle process, from the initial proposal design and submission process, to assisting with project monitoring and reporting;
• Liaise with applicants on the outcomes of their proposal submissions;
• Provide advice on due diligence assessments and screening of applicants Work closely with IUCN ORO Financial Team to review each grantee’s project financial report in line with the overall regional level project budget and expenditure authorizations in accordance with IUCN’s financial management systems and procedures;
• Provide administrative and technical support to grantees to provide timely and quality technical and financial reports to IUCN as outlined in their grant contracts;
• Support the validation of grantee financial reports for submission to finance for their review and posting.
• As necessary, provide direct technical support for capacity building, particularly of local-level civil society organizations and mentor applicants and grantees through aspects of grant management, from the initial proposal design and submission process, to assisting with project monitoring and evaluation;
• Work with the KIWA CA Coordinator to identify key regional and national networks and organizations, develop, and maintain contact lists and liaison;
• Work with the KIWA CA Coordinator to establish technical grants review team that provides advice to IUCN ORO on project selection;
• Support convening of meetings (virtual and face-to-face) and workshops to enable information sharing, capacity building and exchange between grantees and other stakeholders;
• Monitor grantees project performance through communication with grantees and through site visits and virtual meetings where appropriate;
Technical Support
• Develop a thorough understanding of the Kiwa Initiative Component A mechanism;
• In line with the guidance contained in the Description of the Action for the Kiwa Initiative Component A, assist in the development of an Operations Manual for very small, small, and medium grants;
• Work with the KIWA CA Coordinator to develop regionally tailored approaches for an effective communication program to promote and explain the grant mechanism opportunity to stakeholders across the Pacific;
• Provide regular technical advice to the KIWA CA Coordinator and assist in work planning and the preparation of reports;
• Contribute to project publicity, promotion, updates and knowledge products suitably branded and attributed;
• Support the the KIWA CA Coordinator as required through engagement on regional network groups, task forces and committees; representing IUCN and Kiwa Initiative Component A at relevant fora, meetings and workshops at all levels; contribution to IUCN ORO programme planning forums, advisory committees and, project reviews;
Communication and Knowledge Management
• Produce quarterly newsletters to tell the stories from the field of programme highlight from grantees, IUCN coordination and stories from our partners;
• Contribute to information sharing, lessons learning and documentation of project and programme experiences;
• Perform other duties as may be assigned.
