Finance & Administration Manager
Full Time
full time
21 Sep 2025
Redwood City
About the job
Finance & Administration Manager – Music & Arts Nonprofit
Ragazzi Boys Chorus, a GRAMMY Award–winning music nonprofit and the Bay Area’s largest boys’ chorus, is seeking a Finance & Administration Manager to lead the financial and administrative operations of our $2M organization. This role is an opportunity to bring your finance, accounting, and nonprofit administration expertise to a respected music and arts institution. You’ll ensure accurate reporting, sound financial systems, compliant HR practices, and reliable operations that enable our singers and audiences to thrive. This is a full-time position with salary of $75,000 – $95,000 annually.
What You’ll Do
As Finance & Administration Manager, you will be the key partner to our Executive/Artistic Director, Board, and families. Your work will span finance, HR, and operations, including:
Work Environment & Schedule
As a performing arts organization, rehearsals and concerts are the heart of what we do. You’ll work onsite at least three days a week, with Fridays working from home. On rehearsal nights (Mon–Wed), the office shifts to 12–8 pm; we ask you to cover two of those evenings per week. You’ll also attend 10+ weekend performances annually (with compensatory time off). We’re flexible on scheduling for the right candidate.
Ragazzi Boys Chorus, a GRAMMY Award–winning music nonprofit and the Bay Area’s largest boys’ chorus, is seeking a Finance & Administration Manager to lead the financial and administrative operations of our $2M organization. This role is an opportunity to bring your finance, accounting, and nonprofit administration expertise to a respected music and arts institution. You’ll ensure accurate reporting, sound financial systems, compliant HR practices, and reliable operations that enable our singers and audiences to thrive. This is a full-time position with salary of $75,000 – $95,000 annually.
What You’ll Do
As Finance & Administration Manager, you will be the key partner to our Executive/Artistic Director, Board, and families. Your work will span finance, HR, and operations, including:
- Finance & Accounting:
- Oversee day-to-day bookkeeping, accounts payable/receivable, deposits, and payroll entries.
- Review and approve monthly reconciliations and financial schedules for accuracy and clarity.
- Monitor and manage cash flow on an ongoing basis; prepare cash forecasts and projections.
- Coordinate the annual budget process: collect inputs from staff, draft models, and maintain budget-to-actual tracking throughout the year.
- Prepare clear, timely management-level reports (budget vs. actuals, cash flow, forecasts, etc.) for the Executive Director and Board.
- Lead the tax and annual audit process; serve as the primary contact for external auditors and liaise closely with our fractional CFO on technical accounting matters.
- HR & Payroll: Ensure staff are paid accurately and on time, oversee onboarding/offboarding, and work with our outsourced HR partner to ensure compliance.
- Parent, Volunteer & Board Relations: Be the primary contact for billing and scholarships; support parents and families with clarity and diplomacy; maintain Board records and support Development with financial materials.
- Operations: Manage business aspects of concerts, tours, and camps, from ticketing and registration to vendor agreements and insurance.
- Process Improvements: Partner with leadership to refine systems, increase efficiency, and solve operational challenges.
- 3–5+ years in nonprofit accounting, including budget and restricted funds. Audit experience is a plus. Strong technical skills with accounting software (QuickBooks or equivalent), payroll, and Excel/Google Sheets.
- Understanding of payroll and HR compliance is a plus.
- Excellent interpersonal and written/oral communication skills. Effective working with colleagues, volunteers, and parents. Demonstrated ability to get good results while building positive relationships.
- Self-starter, with good judgment and strong problem-solving ability. Comfortable acting independently, asking for help, admitting errors, and keeping others informed.
- Strong organizational and project management skills; able to run checklists, enforce deadlines, and keep multiple processes moving.
- Analytical skills to review financials, spot inconsistencies, and communicate results clearly.
- Orientation toward reliability, accuracy, clarity, and efficiency in all systems and processes.
- Quick learner, demonstrating curiosity, initiative, and drive.
- Appreciation for choral arts and the mission of Ragazzi is a plus.
Work Environment & Schedule
As a performing arts organization, rehearsals and concerts are the heart of what we do. You’ll work onsite at least three days a week, with Fridays working from home. On rehearsal nights (Mon–Wed), the office shifts to 12–8 pm; we ask you to cover two of those evenings per week. You’ll also attend 10+ weekend performances annually (with compensatory time off). We’re flexible on scheduling for the right candidate.
