Facilities Manager
About the job
Facilities Manager
At THE ICONIC, we issue the call to live your way, to liberate yourself from meaningless constraints. It’s time to reach for a better tomorrow, to spend less time searching and more time finding. We are inclusive and inspiring and – as your go-to destination for fashion, sport, beauty and more – we exist to liberate our customers through choice.
Our Facilities team is an amazing multi-talented group of professionals who have skills and experience across facilities management, preventative maintenance, site engineering, project management, contract/agreement management, health and safety, certifications, security and asset management. Our purpose is to provide safe, sustainable, and engaging facilities that all employees enjoy working in to deliver the promise to our customers that is THE ICONIC.
As a hands-on Facilities Manager, you will be responsible to ensure safe, compliant, cost‑efficient and reliable operation of our physical sites. You will own site readiness, vendor relationships, facilities budgets and large capital projects while driving continuous improvement, sustainability and exceptional safety outcomes across all our locations.
What’s involved..
- Site operations & compliance: Ensure safe, compliant and reliable operation of all physical sites; maintain plant and mobile machinery to the highest OH&S and regulatory standards.
- Operational readiness & uptime: Maintain maximum uptime for critical equipment through preventative maintenance, reactive repairs and strong coordination with maintenance teams and contractors.
- Vendor & contract management: Lead end‑to‑end contractor selection, negotiation and contract management (including SLAs); monitor supplier performance and enforce contractual and safety compliance.
- Budget & commercial optimisation: Own facilities budgets — forecast, monitor spend, drive cost optimisation and deliver CapEx with strong ROI.
- Safety & statutory obligations: Co‑own site H&S compliance with Health & Safety team — statutory inspections, permits, emergency response and mechanical/electrical safety; ensure due diligence including Chains of Responsibility (CoR).
- Sustainability: Drive energy efficiency, waste reduction and sustainability initiatives aligned to THE ICONIC goals and reporting requirements.
- Stakeholder management: Build and maintain collaborative partnerships across all areas of the business and external suppliers;
- Emergency response: Be available for emergency calls, including outside standard business hours, and respond promptly to equipment failures and hazards.
- Governance & performance: Hold regular MBRs with contractors, maintain compliance records and ensure PPM/compliance activities are completed on schedule.
About you..
- Experience: 5+ years’ experience in facilities management or similar multi‑site operations role (experience managing large distribution/warehouse/operations sites highly desirable).
- Technical Expertise: Strong Facilities & M&E knowledge (HVAC, electrical, plumbing, fire systems) and familiarity with automation systems.
- Contracting & Commercial: Proven ability in contract negotiation, management of SLAs, supplier performance monitoring and commercial optimisation.
- Project delivery: Experience leading large capital projects from design through to handover, with focus on ROI and statutory compliance.
- Safety & compliance: Deep understanding of workplace health & safety obligations, statutory certifications and CoR requirements.
- Financial acumen: Experience owning budgets, forecasting, delivering CapEx and understanding P&L impacts.
- Stakeholder management: Excellent communication, collaboration and stakeholder‑management skills across internal and external parties.
- Availability: Willingness to respond to out‑of‑hours emergencies.
Why you'll love THE ICONIC..
From our ways of working to our growth mindset and sustainable approach, we each add unique value and have an incredible amount of fun doing it! People are our greatest asset and our ICONITE experience is designed to empower you to do your best work. Here’s what to expect when you join THE ICONIC:
- The learning collective. Get your knowledge fix with our learning days, hackathons, and access to LinkedIn Learning
- Parents at THE ICONIC. Access to our parental leave program and an extra day off for your kids' first day of school every year
- Birthday leave. Enjoy a paid day off for your birthday and an ICONIC voucher to treat yourself
- Curate your style. No matter what your style is, we have got you covered with our Amazing staff discount and our famous sample sales
- People & Planet Positive. From our ethical sourcing and sustainability strategies to our community engagement and diversity, our responsibility is multifaceted, and each of these facets are equally important.
- Wellbeing. Access to our discounted gym memberships and wellbeing programs
- People first. Access our Employee Assistance Program for you and your family.
- Volunteer days. Work as a Charity Partner with Thread Together for society and environmental change.
- Refer a friend. Enjoy a referral reward for successfully referring someone to THE ICONIC.
Additional Information
We are committed to providing reasonable arrangements to all individuals participating in our application and interview process, and while performing job functions. If you require any accommodations or adjustments prior to the submission of your application or throughout your interview process, please contact our Talent Acquisition team directly: talent.attraction@theiconic.com.au
