Administrative Assistant
Content + Source + Freshness • 14 Feb 2026 • 95% confidence
Offer value
This role offers strong value due to a well-defined set of responsibilities and support in a professional services firm.
- Well-defined role within a leading firm
- Focus on professional development and team collaboration
- Requires significant experience and reliability
Pros
- Opportunity to work in a respected civil engineering firm
- Role suitable for those with significant administrative experience
- Strong emphasis on professional development and company culture
Cons
- High demand for experience may limit applicants
- Potential for high workload during peak periods
- Requires handling sensitive information frequently
Who it's for
Mid to Senior-level • On-site, potential for overtime
Good fit
- Experienced administrative support professionals
- Individuals seeking dynamic work environments
- Candidates comfortable with high responsibility
Not recommended for
- New entrants to the workforce
- Job seekers wishing to avoid complex tasks
- Those looking exclusively for remote options
Motivation fit
Key skills
About the job
Job Description:
Overview:
This position provides comprehensive administrative support to multiple project teams, ensuring the smooth and efficient execution of daily operations and deliverables.
Responsibilities:
Create, edit, and produce detailed documents, including letters, proposals, reports, spreadsheets, and memorandums, using the Microsoft Office Suite.
Support multiple managers and executives by managing documentation and ensuring the timely delivery of materials.
Handle and process sensitive and confidential information with discretion and professionalism.
Organize, retrieve, and maintain corporate documents, records, and reports through effective filing and scanning practices.
Coordinate calendars, schedules, meetings, trainings, and travel arrangements as needed.
Prepare meeting agendas, arrange catering, and coordinate logistics for client and internal meetings, as well as special celebrations.
Front desk support including greeting all visitors and callers in a professional, courteous, and respectful manner
Provide prompt and thorough message handling and communication follow-up
Manage front office operations including conference room scheduling, visitor coordination, and lobby presentation
Perform other duties and responsibilities as assigned.
Qualifications:
Minimum of 5 years of experience in a similar administrative support role.
Proven experience handling highly sensitive and confidential information.
Exceptional communication skills, both verbal and written.
Strong interpersonal skills with the ability to interact effectively across all levels of the organization.
Proficiency in Microsoft Office Suite and document review software, such as Bluebeam or Adobe Acrobat.
Ability to meet deadlines and adapt to shifting priorities with professionalism and efficiency.
High attention to detail and accuracy in work output.
Demonstrated ability to work independently, take initiative, and self-manage tasks.
Reliable, dependable, and available to work Monday through Friday, 8:00 AM to 5:00 PM, with occasional overtime as needed.
Preferred Qualifications:
Bachelor’s degree.
Industry experience in a professional services environment.
EEO Statement:
All qualified applicants for Pape-Dawson Engineers will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
