Administrative Assistant
Content + Source + Freshness • 15 Dec 2025 • 95% confidence
Offer value
Moderate to high value role offering a steady work environment and opportunities to develop administrative skills within a reputable association.
- Full-time position at a well-respected non-profit
- Variety of tasks improving administrative capabilities
- Clear job expectations and responsibilities outlined
- Entry-level salary limits immediate financial growth
Pros
- Stable work environment at a respected association
- Clear expectations and responsibilities listed
- Gaining experience in diverse administrative functions
Cons
- Entry-level compensation may be limited
- Potentially fewer advancement opportunities compared to larger firms
- Tasks may become repetitive over time
Who it's for
Entry to Early Career • Full-Time, On-Site
Good fit
- Entry-level candidates or recent graduates
- Individuals interested in non-profit administration
- Those looking for a stable job environment
Not recommended for
- Job seekers expecting high salaries from the start
- Candidates desiring high-pressure, fast-paced roles
- Individuals uninterested in routine tasks
Motivation fit
Key skills
About the job
The Administrative Assistant is the primary point of contact and receptionist for MLA. They provide support for all MLA staff members and areas of MLA operations including administration, accounting, membership, communications, and events.
Key Responsibilities
General Office and Administration Duties
- Primary point of contact for reception, calls and emails
- Manages processing of mail, office and stationary supplies, and general filing
- Coordinates team celebrations, staff outings and recognition activities
- Prepares materials and takes minutes for board and committee meetings
- Creates board, committee, and staff rosters
- Schedules member site visits and performs regular database backups
Accounting and Finance Duties
- Assists with accounts receivable and payable, including deposits, invoices and reconciliations
- Helps prepare records for audits and supports document destruction processes
- Sets up ACH and EFT payments and resolves invoice discrepancies
Membership and Communications Duties
- Processes membership orders and renewals, updates records, and assists with invoicing
- Sends renewal and acknowledgement communications
- Assists members with account or access issues
Programs and Event Duties
- Assists with registration, mailings, vendor invoicing, and sponsor coordination.
- Supports legislative visits and other event logistics
- Assists with workgroup and committee tasks as needed
Applications
Position to be filled by January 19, 2026 or earlier. To apply, please submit a cover letter, resume and three references to Dillon Geshel, Interim Executive Director by December 5, 2025.
The statements outlined in this job posting are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all duties and responsibilities that may be assigned, or skill level required.
This position is in FLSA category “non-exempt”. This association has the right to revise this position description at any time. The position description is not a contract for employment and either the employee or the association may terminate employment any time for any reason.
MLA is an equal opportunity employer and does not discriminate on the basis of race, color, creed, religion, national or ethnic origin, sex, sexual orientation, gender identify expression, age, disability, or veteran status.
Qualifications and Training
- Associate degree or equivalent combination of education and experience
- Minimum two years’ experience in general office operations
- Knowledge of Word, Excel, Outlook and databases
- Excellent communication and interpersonal skills
- Reliable, detail-orientated and able to work independently
