Administration & Event Assistant

At the San Diego Rescue Mission, we are driven by a profound belief in compassion, service, and the transformative power of Jesus' love. Our mission goes beyond charity; it is a calling to love our neighbors and provide hope and healing to those experiencing homelessness. We are committed to creating a holistic approach to recovery and rehabilitation, ensuring that our programs serve as safe havens for men, women, and children in need.

Position Summary: 

The Administrative & Event Assistant plays a key role in furthering the Mission’s commitment to excellence in service and Christlike compassion. This position supports the Development & Community Engagement Department’s objectives and reflects our values in every interaction. This position provides administrative support to the VP of Advancement & Director of Events and Donor Engagement, and the legacy-giving program by handling a variety of administrative, clerical, and organizational tasks, enabling the department to operate effectively and efficiently.

Key Responsibilities: 

• Executive & Office Support – Provide daily administrative support by preparing materials, overseeing office organization, and scheduling meetings and AV setup.

• Event Coordination – Provide administrative support for donor engagement events, including logistics, RSVPs, day-of-event materials, and on-site assistance at events.

• Communications & Materials – Design flyers, invitations, and promotional pieces to support events, campaigns, and donor outreach.

• Data & Donor Management – Maintain accurate donor records in the CRM, generate reports, support donor communications, and assist with estate planning and legacy giving initiatives. 

Staff Expectations:

As a representative of San Diego Rescue Mission, all employees are expected to:

• Adhere to the Statement of Faith, upholding biblical principles in all aspects of work and life.

• Be prepared to share the hope you have in Christ. As a representative of Christ, be ready to gently and respectfully share the Good News of Jesus Christ at all times.

• Live out the Mission, Vision, and Values of the SDRM by safeguarding the Mission, pursuing the Vision, and reflecting our core values—Faith, Compassion, Excellence, and Integrity—in both your personal and public life. Remain focused on serving, demonstrating a deep desire to see God transform the lives of those experiencing homelessness.

• Intentionally spend time in God’s Word, prayer, staying rooted in a biblical community (local church, ministry, small group) to deepen your relationship with Christ.

• Model servant leadership in all interactions, encourage and support SDRM staff in their walk with Christ, putting the needs of others before yourself.

• Foster a coachable, approachable, and humble spirit, remaining open to feedback, growth, and guidance.

Education:

• Minimum: High school diploma with at least 4 years of relevant administrative experience.
• Preferred: Associate's or bachelor’s degree in administration, Nonprofit Management, or a related field.

Experience:

• 2–4 years administrative experience; event, nonprofit, or development support preferred.

Skills & Abilities:

• Ability to function effectively in a dynamic, faith-based environment
• Strong organizational, multi-tasking, and communication skills
• Proficient in Microsoft Office, Content Creation Tools, and CRM systems (e.g., Canva, Virtuous)
• Discreet, professional, and attentive to detail—especially with donor data
• Friendly, proactive, and mission-driven with a customer service mindset
• Able to work independently and in a team in a fast-paced environment

Work Environment and Physical Demands

• This role may require walking, standing, lifting up to 25 lbs., and working irregular hours, including evenings or weekends.

• Environment includes residential program sites and client-facing spaces.

EEO Statement
The San Diego Rescue Mission (SDRM) is both an equal opportunity employer and a Christian ministry. We conduct hiring without regard to race, color, ancestry, national origin, citizenship, age, sex (which included breastfeeding, or a medical condition related to breastfeeding), marital status, parental status, military status, veteran's status, pregnancy, medication condition, genetic characteristics, genetic information, disability or any other protected status in accordance with applicable federal, state and local laws. However, as a registered non-profit religious organization, SDRM does reserve the right to discriminate in hiring persons whose lifestyle is contradictory to Biblical principles. Pursuant to the Civil Rights Act of 1964, Section 702 (42 U.S.C. 2000e (a)), SDRM has the right to, and does hire only candidates who agree with SDRM's Statement of Faith and conduct themselves in accordance with our religious beliefs.

Background Check Disclaimer
SDRM conducts background checks in compliance with applicable federal and state laws, including the Fair Credit Reporting Act, the California Investigative Consumer Reporting Agencies Act, and the California Consumer Credit Reporting Agencies Act. If you accept a position with SDRM, as part of your conditional offer of employment, you will be asked to submit to a virtual background check AND a California Livescan Fingerprint.
You will be provided the following notifications as an example:
1. You will be provided with appropriate written notice of the company's intention to obtain information by way of a background check and will give applicants and employees the opportunity to obtain a free copy of any report obtained.
2. Applicants and employees will be asked to authorize a background check before such check is performed.

Drug Screen Disclaimer
SDRM is a Nonprofit Religious Organization and as such, we require all employees to submit to our drug screen as a condition of employment once they have accepted a position with SDRM. Because of our religious affiliation, we do not allow employees to use or consume recreational or medicinal marijuana, along with all other federally recognized substances. You will be notified prior to any employment decisions if your drug screen is returned with negative findings. Refusal to submit to testing will result in disqualification of further employment consideration.

E-VERIFY Statement
San Diego Rescue Mission participates in E-Verify. We will provide the Social Security Administration, and if necessary, the Department of Homeland Security, with information from each new employee's Form I-9 to confirm work authorization. Please note that we do not use this information to pre-screen job applicants.