Remote Staff Accountant

At Crew XP, we’ve been providing top-notch labor and trade show services since 1994. Over the years, we’ve expanded our offerings to include design, project management, transportation, and logistics support to better serve our partners. If you’re someone who thrives on detail, enjoys taking initiative, and likes having the freedom to manage your own responsibilities, we’d love to have you on our team.

Accounts Payable: Process weekly accounts payable, comparing invoices to POs and addressing discrepancies. Credit Card Receipts: Post employee credit card receipts to the right accounts. Vendor Coordination: Request COIs from new vendors, keep logs updated, and follow up on expired COIs. Invoicing: Create and send customer invoices once projects are approved. Handle final invoices once the project is complete. Collections: Follow up on overdue accounts receivable and update the AR Tracking Sheet. Bank Reconciliation: Reconcile bank and credit card statements monthly. Payroll Support: Help process payroll, including time cards and E-Verify for new hires. Project Documentation: Assist in maintaining digital project folders. Phone Support: Answer phones as needed, providing excellent customer service and directing calls to the appropriate team members. Miscellaneous Tasks: Assist with ad hoc projects and office supply orders. Reporting: Generate standard and custom reports in QuickBooks.

3+ years of experience in accounting, finance, or a similar role. Bachelor’s degree in Accounting, Finance, or a related field. Proficiency in QuickBooks (this is the most critical requirement). Fluent to Native English proficiency (Advanced level required). Full-time availability for remote work. Proficiency in QuickBooks, Microsoft Office, and Google Workspace. Experience with ADP Workforce Now or similar payroll systems. Ability to manage multiple tasks and projects without missing a beat. Detail-oriented with strong organizational skills. Excellent problem-solving abilities and a proactive mindset. Comfortable working independently. Must provide your own computer, cell phone, and any other necessary equipment. Must live in South America.